Event Technology Requests

Information Technology (IT) supports event technology in both indoor and outdoor locations as well as virtual options. 

Generally, hosting events requires that: 

  1. a space/location be reserved 
  2. technology requested  
  3. facilities setup requested 

Reserve your Space!

Event spaces and locations must be reserved prior to requesting support for event technology. 


Event Consultations 

For many of our event spaces, a walk-through or consultation is required to ensure event hosts have the technology they need, the training to use the equipment, and establish whether or not on-site event technology assistance is needed.  For some events a rehearsal is also strongly encouraged

If you wish to learn more about the technology options of different spaces prior to making a reservation, request an event technology consultation

Who can submit an event technology request?

All event technology requests must be submitted by a GGC employee or an officer of a registered student organization (RSO) 

Event Technology Support Availability 

Information Technology accommodates event technology requests based on staff and technology availability.  To ensure that your event technology needs can be met, reserve your space and request your technology as far in advance as possible.  IT suggests a minimum of two weeks lead time for all event technology requests.  
Once submitting a support request, please allow 2-3 business days for Information Technology to confirm availability.  

General Event Support Hours 

  • Monday-Thursday 8:00a-5:00p 
  • Friday 8:00a-4:30p 

Other days and times may be available with approval. 


Indoor Event Venues (Event Technology Requests)

Large Venue Interactive Space (LVIS)

Location:  Student Center E-2112 

  • Features multiple in-house projectors, screens, stage lighting, and audiovisual features. 
  • The space can be divided into smaller sections. 

Reserve LVIS

Request LVIS Event Technology 

Contact Facilities:  678-407-5900 or submit an online request

Heritage Lecture Room

Location:  Kaufman Library L-3138 

  • Features dual projection and in-house audio system 
  • The space includes a private kitchen, pre-function area, and balcony. 

Reserve Heritage Lecture Room 

Request Heritage Lecture Room Event Technology 

Contact Facilities:  678-407-5900 or submit an online request

Cisco Auditorium

Location:  C-1260 

  • Features projection, special stage lighting, in-house audio system. 
  • The space includes fixed theater style seating. 

Reserve Cisco Auditorium 

Request Cisco Auditorium Event Technology 

Contact Facilities:  678-407-5900 or submit an online request

Private Dining

Location:  Student Center E-1111 

  • Features dual projection and in-house audio system 
  • The space includes an option for a private entrance and can be divided into smaller sections. 

Reserve Private Dining 

Request Private Dining Event Technology 

Contact Facilities:  678-407-5900 or submit an online request

Student Success Center

Location:   W-1201 

  • Features four screen video wall, audio system 
  • The space can serve as a pre-function area for the Stephens Executive Forum.   
  • The space can be used for live performances 

Reserve Student Success Center 

Request Student Success Center Technology 

Contact Facilities:  678-407-5900 or submit an online request

Stephens Executive Forum

Location:  W-1210 

  • Features video wall, projection, audio/video conferencing, in-house audio system 
  • The space features lecture style seating with curved tables. 

Reserve Stephens Executive Forum 

Request Stephens Executive Forum Technology 

Contact Facilities:  678-407-5900 or submit an online request

B-Atrium Stage/Court 

Location: B-building first floor 

  • Portable display, wireless and wired microphones 
  • The space can be configured as a theater or banquet.  A Stage and/or podium is also available. 

Reserve B-Atrium Stage/Court 

Request Steph B-Atrium Stage/Court Technology 

Contact Facilities:  678-407-5900 or submit an online request

Classrooms as Event Spaces 

Locations: Some classrooms may be used for events. 

  • Events that are held in classrooms use the standard classroom technology. 
  • No on-site support staff is provided for classroom events. 
     

Outdoor Spaces 

For events that will be held outside, Information Technology has a limited selection of audio-visual equipment that is suitable for outdoor use.  If you are hosting an outdoor event, request a consultation with event technology staff

Portable Projection/Display Options or Sound System Availability

Portable projection/display options and sound systems are available for use in some indoor and outdoor locations. 

Virtual Only Event Options 

Many virtual events or webinars can be conducted using Microsoft Teams or Zoom without the need for additional technology setup. These event options can provide for attendee interaction with the presenter. Hosts of virtual events may wish to arrange to have moderators assist with managing the attendee chat and questions. Information Technology does not provide moderation services.

Live Streams 

Some event spaces are equipped to offer the option to live stream the event. A live stream does not allow participants in the virtual session to engage with the presenter or other attendees.

If this is a feature you would like to offer for the event you are hosting, please be sure to indicate that in the request form for your specific space.