Acquisitions

College employees can access audio-visual consultations to help decide how to acquire audio-visual equipment and/or solutions. You may wish to review the IT AV policy and the GGC IT Audio-Visual Standards Handbook and then request a brief consultation. 

Modification to the Audio-Visual Experience in a Space  

Base all requests for additions or modifications to the audio-visual experience on the IT AV policy and the GGC IT Audio-Visual Standards Handbook. Follow these steps to add or modify the audio-visual experience in spaces such as meeting/conference rooms, classrooms, laboratories, or event spaces: 

• Obtain approval for the addition/modification using Space Management policies and procedures.   
• Submit an IT Project Request. IT will use the project request to initiate a project, which may include consultations, proposal/quote development, and timeline development.  

Purchase Audio-Visual Equipment Only  

The IT AV policy and the GGC IT Audio-Visual Standards Handbook govern requests to purchase audio-visual equipment only (without installation services, programming, etc.). To discuss equipment needs, request a consultation. 

To facilitate acquiring hardware devices such as laptops or servers, users must start by submitting a “Computer Request Quotes” service request. A senior Help Desk member will review your request. If necessary, they will arrange a consultation to discuss the request in detail. Upon approval, they will add a quote to your ticket. You must then procure a Purchase Order (P.O.) from the Purchasing department and upload it to your ticket. The Help Desk will finalize the order once they receive the P.O. 

Click here to view a PDF that explains the acquisition processes

At GGC, individuals requesting data to support research, fund acquisitions, or grants must fill out a data request. The data request will inform us about your need for data, its use, audience, and any other essential information about why you are requesting the data. Based on your needs, the appropriate office will be notified and will get back to you as soon as possible. Click here to be directed to the Data Request Form. Form requires SSO authentication. 

Data Risk Assessments 

When you make a request, we may ask you to fill out a data risk assessment form to determine if your request aligns with GGC information policies. Click here to be directed to the Data Risk and IT Assessment short form. 

To initiate a project that may include consultations, proposal/quote development, and timeline development, submit an IT Project Request using the IT Project Request form. A GGC employee must submit project requests, and we prioritize them based on their alignment with the GGC Strategic Plan. 

Click here to be taken to the IT Project Request Form

College employees who want to integrate a third-party application into MyCourses should review the MyCourses Integration Requests page at https://itservices.ggc.edu/mccentral/mycourses-integrations/. 

To ensure both efficiency and security compliance, submit any request for new software through the new software request form. Our process involves submitting a Software Installation Request (link requires SSO authentication), verifying existing licenses, conducting security vetting for new software, and planning personalized deployment. The linked document below outlines the steps you will follow to request the installation of software on a GGC-managed computer. 

Click here to view a PDF that explains the acquisition processes